Prosper Sustainably, a clean energy, climate change, and environmental sustainability consulting firm, is seeking an independent Rockstar Virtual Assistant and Bookkeeping Ninja. The required and desired scope of work/responsibilities and qualifications for this independent contractor are described below. If you are interested in this contract opportunity, please submit a proposal cover letter, resume, references, and work samples (if any) to:

Required bookkeeping responsibilities will, at minimum, include:

  • Logging financial transactions and maintaining accounting records in QuickBooks
  • Tracking budgets, cash flows, receipts, etc.
  • Preparing and submitting invoices
  • Issuing payments to employees, vendors, and subcontractors
  • Monitoring and reconciling accounts
  • Preparing monthly and annual financial reports
  • Communicating with clients and subcontractors
  • Refine financial processes and systems, as needed

Desired Virtual Assistant responsibilities may, at minimum, include:

  • Internet research
  • Data entry and management (primarily in Excel)
  • Document preparation
  • Logging and tracking status of tasks and deadlines
  • Support in preparing proposals and finalizing contracts
  • Scheduling
  • Email marketing support
  • Social media and website management support
  • Video and audio file editing

Required Qualifications:

  • Bookkeeping expertise and experience
  • QuickBooks Online expertise and experience
  • Skilled with MS Office (Word, Excel, OneNote, PowerPoint)
  • Advanced skills with spreadsheets
  • Excellent communication skills, including prompt and open communications
  • Excellent organization, time, and task management skills
  • Highly proactive and skilled at problem-solving
  • Ability to work independently but requests support as needed

Desired Qualifications:

  • Able to manage websites using WordPress
  • Experience with Mailchimp, Acrobat, OneDrive, Dropbox, G-Suite, GoToMeeting, Zoom, etc.
  • Experience with video editing
  • Excellent writing skills
  • Project management experience

This independent contractor will replace our outgoing Rockstar Ninja, who has been a valuable part of our team over the past few years and is pursuing a new career path. She will provide training and guidance for the transition.